Vetting Checks using the Criminal Records Bureau
The list of specific roles that require a Vetting Check can be found in the document below:
ECB List of Posts which require Vetting Checks (30 KB)
The ECB no longer recommends the use of Self Declaration Forms as part of the Vetting process as all individuals who should be vetted due to their work with children should undertake the Vetting process before appointment.
Why do I need to complete a Vetting Check (CRB check)?
The ECB is committed to ensuring that cricket provides a safe, friendly and enjoyable environment for children.
As such it is a widely recognised requirement for all those involved with working with children - whether as paid employees or as volunteers - to undertake a Vetting Check to ensure their suitability to work with children.
Almost all individuals needing a Vetting Check need an Enhanced CRB Check. An Enhanced CRB Check is required for all residents of England and Wales. ECB no longer processes applications in house, TMG CRB process the CRB applications on behalf of the ECB.
However, it should be stressed that ECB still deal with the outcome of the application i.e the CRB Disclosure (the green paper document that list the criminal record of the applicant).
If you wish to know more information about the CRB Disclosure Process please visit the CRB website.
How do I obtain a CRB Disclosure Application form?
Either you or your
Club can contact
a) the County
Cricket Board Office
or
b) TMG CRB directly
on 0115 969 4603 or
by email
ECB@tmgcrb.co.uk
or by accessing
www.tmgcrb.co.uk/ecb.
If you undertake an ECB UKCC coaching course or apply to become a member of the ECBACO or the ECBCA then you will automatically receive a CRB Enhanced Disclosure Application form as this is a pre-requisite for these positions.
On the Disclosure Application Form, who completes Section X?
Section X of a CRB Disclosure Application form is to be completed by an ECB authorised Section X Identity Verifier. This section is a CRB requirement to check your identity and must be undertaken in person.
You should receive details of your local Section X Identity Verifiers with your CRB Disclosure Application Form.
However, please contact your County Cricket Board Office for your nearest identification checker if you have not received this list with your application pack.
(Please Note: you cannot check another person’s identification - even if you have been CRB checked yourself - unless ECB has specifically authorised you as a Section X Identity Verifier.)
What do I do once I have completed the form?
Ensure that the form
is completed
accurately in BLACK
INK - then send it
to:
ECB, TMG CRB, 1
Wilford Business
Park, Ruddington
Lane, Nottingham,
NG11 7EP.
How much does it cost to get a Vetting Check?
For CRB Applications the only charge is that made by the CRB for those who are paid to undertake the role that the CRB check relates to. If you receive an income from cricket, you must then send a cheque for £36 made payable to the ECB with your application form.
If you are a volunteer within cricket (i.e. receiving expenses only), please declare this on the space provided on the ID sheet that is part of the CRB application pack and there will be no charge for your check. Please note that the legal definition of a Volunteer for a CRB Check is as follows:
‘a person who performs any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something which aims to benefit someone (individuals or groups) other than or in addition to close relatives’.
Vetting Checks in other countries may incur a charge, imposed by that country, regardless of the volunteer status of the individual.
Residents of Scotland should ask Cricket Scotland for a Disclosure 1st application form. For all other countries please visit the CRB website for details of Vetting Checks available abroad.
What happens next?
Your CRB Enhanced Disclosure Application Form will be checked, authorized and logged with TMG CRB who process applications on behalf of the ECB. The completed application form will be dispatched by registered post to the CRB. Results can take up to six weeks to come back.
Due to the large volume of forms received each week unfortunately it is not possible to acknowledge receipt of your form on an individual basis.
Any Vetting Check that is not a CRB Check, i.e. from another country, should be sent along with an ECB non-UK Vetting Form to the ECB Child Protection Team Office at Lord’s.
What do I receive from the CRB?
You will receive an original green Disclosure directly from the CRB in Liverpool stating your full criminal record as held by the police and other agencies.
A duplicate copy of this Disclosure will be received by the ECB Child Protection Team at Lord’s for assessment.
What happens if I have a previous conviction?
All convictions are assessed for their relevancy in respect of safeguarding children and an individual’s suitability to work with children.
Please note that the ECB may request further information from any individual who has a conviction which is deemed to be potentially relevant.
The existence of any previous conviction(s) and / or caution(s) will not necessarily prevent an individual from being involved in cricket; that will depend on the nature and circumstance of the conviction(s) / caution(s) or information provided in relation to the Disclosure.
The ECB has a policy statement on the recruitment of ex-offenders which can be found below:
ECB Policy on the Recruitment of Ex-Offenders (39 KB)
Further information relating to general good practice in recruiting ex-offenders can be obtained from Nacro
Who will know about my criminal convictions?
If convictions are revealed through a Vetting Check only the ECB Child Protection Team will be aware of these unless there is an over-riding need to share information with the County Welfare Officer or other external agencies.
All information is kept confidential and managed within a secure environment, in line with the requirements of the Data Protection Act and the CRB Code of Practice.
I have already been vetted (CRB checked) by another organisation - can this be transferred to the ECB?
The ECB does not
accept the
'transfer' of CRB
Disclosures from
another
organisation.
The CRB does not
endorse the use of
portability of
Disclosures and so
the ECB is following
best practice
guidance by
requesting that all
individuals in
cricket are vetted
through the ECB.
For more details of the risks of accepting others’ Disclosures please visit the CRB website.
I have been living abroad within the last five years?
The ECB are required to ensure that all persons who have contact with children have been suitably vetted.
Therefore, the ECB requires an appropriate Vetting Check or 'Certificate of good conduct' from the police or high commission in the country in which you have lived within the past five years.
Most countries now offer Vetting Checks and information on how to obtain an Vetting Check from another country can be found on the CRB website...
A ECB non-UK Vetting Check Form can be obtained by contacting either the County Cricket Board Office. You can also contact the ECB Child Protection Team at Lord’s on 020 7432 1200 or via email to safeguarding@ecb.co.uk.
My ECB CRB Disclosure is about to expire as it is almost 3 years old - what should I do?
All individuals who have completed a Vetting Check through the ECB should automatically receive a reminder letter in advance of the expiration of their CRB Disclosure, provided that the ECB Child Protection Team have been notified of any change of address.
The letter will include all details and appropriate paperwork for a renewal application to be made.
How old do I need to be to complete a CRB Disclosure Application?
Any person over the age of 10 years old is eligible to complete a CRB Disclosure Application.
Do I have to show my Disclosure to anyone?
There is no
obligation for you
to show your
Disclosure. There
are mechanisms in
place for Club
Welfare Officers to
check that you have
a valid Vetting
Check for cricket.
All Cricket
Development Managers
and County Welfare
Officers will have
access to a
confidential list of
all persons who have
complied with the
Vetting Check
process in the
County.